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Administrative Assistant

Remote | Irvine, California
Freelance | Job ID #71328 | $17 - $25 hourly | Posted 4 weeks ago

Onward Play's exciting gaming client is looking for an experienced, motivated, and highly organized Administrative Assistant to support Information Security (InfoSec) Business Operations and the departments teams. Primary responsibilities include, but are not limited to, onboarding new hires, coordinating critical meetings such as quarterly all hands or offsite events, and helping Information Security teams with expense and travel policies. This position requires a critical thinker with an eye for detail and the ability to work in a dynamic, fast-paced environment. 

What You'll Do
• Support the day-to-day InfoSec operations
• Support the InfoSec team with back office tasks
• Track travel, supplies, gift card and warchest spending
• Manage the Infosec email distribution list
• Plan, organize, and execute department-wide events and meetings
• Coordinate travel for InfoSec events
• Plan meetings and conference calls, occasionally including calls across multiple time zones around the globe
• Record meeting minutes and notes
• Craft written and visual department-wide communications, both internal and external
• Assist in the development of presentation materials using PowerPoint, Excel, Google Suite, and other tools
• Handle administrative paperwork and maintain files
• Back-up the Executive Assistants to ensure workload balance is met

• College degree preferred or equivalent work experience
• Minimum of four (4) years of administrative experience, preferably in Information Security or other technology department
• Strong proficiency in Microsoft Office applications: Word, Excel, PowerPoint, and Outlook, Google Suite experience
• Self-starting personality with the ability to handle multiple projects simultaneously
• Multi-tasker who thrives in a fast-paced environment
• Impeccable organizational and time-management abilities
• Excellent written and verbal communication skills at all levels and with all personality types
• Exceptional attention to detail
• Willingness to continually learn
• Experience seeking out appropriate resources when necessary and utilizing them effectively
• Strong ability to organize and prioritize tasks
• Must be comfortable taking initiative and providing excellent follow-up
• Ability to maintain a very high-level of confidentiality

Employer Details:

  • Onward Search is an equal opportunity employer, dedicated to a policy of non-discrimination in an employment with regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, veteran status or any other classification protected by federal, state and local laws and ordinances. Candidates must be at least 18 years old to be considered for employment. EOE/M/F/D/V/SO.
  • In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.
  • Onward Search offers medical, dental, vision benefits, as well as a 401k program, for all eligible full time temporary assignments.
  • Onward Search is unable to support 1099 / Corp-to-Corp or Independent Contractor arrangements at this time. All freelancers will be paid as W2 employees.
  • Onward Search is a drug-free workplace.

Pay: $17 - $25 hourly



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