Conference Coordinator

Los Angeles, CA | Freelance | Job ID #59596 |
Posted Earlier this month


Our client is looking to hire a Conference Coordinator for a 18 month assignment starting in the new year. This person will be responsible for supporting a variety of functions across the Conference Strategy Team.


  • Responsible for coordinating 30-40 events a year both virtual and in person when safe
  • Coordinate all travel plans including flight, hotel and help with managing reimbursements
  • Manage any requests for marketing materials or support needed for all events and sponsorships
  • Handel venue sourcing, negotiating and contract approval process for any dinners/receptions
  • Maintain marketing budget for events and travel
  • Submit speaker resource requests
  • Data entry and retrieval with
  • Book meeting space and secure catering when needed
  • Maintain team calendar and asset with complex calendaring and meeting set up
  • Support for PowerPoint presentation development when needed
  • Trade show and even experience required (including virtual) as well as strong excel skills
  • Must have excellent organizational and communication skills
  • Strong attention to detail required
  • Knowledge of Cvent and Salesforce preferred
  • 5+ years event experience required

Employer Details:

  • Onward Search is an equal opportunity employer, dedicated to a policy of non-discrimination in an employment with regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, veteran status or any other classification protected by federal, state and local laws and ordinances. Candidates must be at least 18 years old to be considered for employment. EOE/M/F/D/V/SO.
  • In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.
  • The client is unable to support 1099 / Corp-to-Corp or Independent Contractor arrangements at this time. All freelancers will be paid as W2 employees.
  • Onward Search is a drug-free workplace.


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About Onward Search

Onward Search helps connect creative, marketing, and technology talent with top jobs at the nation's most recognized companies and digital agencies. We offer a full range of recruitment and staffing solutions to include freelance / contract, temp-to-perm, and permanent placement.