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Event Coordinator - Esports/Content

Los Angeles, CA
Freelance | Job ID #67915 | Posted Last Month
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Our client, a video game company, is seeking an Event Coordinator to join the Global Esports Content Services team.

You will report to the Sr. Event Manager.

Responsibilities:

  • All show logistics: all tasks related to travel, hotels, transportation, staffing list, visa & immigration, catering, COVID-19 logistics needs and all fan-facing aspects of the assigned events
  • Align with the Sr Event Manager & Event Managers to own specific tasks related to each event
  • Autonomously balance the needs of colleagues, vendors, pro players, and VIPs while keeping relationships in mind, and generally be able to think of ways to refine our processes to make them more resource efficient
  • Work with Sr. Event Manager & Event Managers to help capture and track data across events, and track vendors we use to fulfill logistical needs, related to hotels, flight restrictions, VISAs, transportation, F&B and facilitate the vendor contracting process through various channels.
  • Collaborate deeply with local DMC coordinators and 3rd party logistics coordinators
  • Collaborate with Mobility team in understanding and delivering VISA needs for staff, Pro-Players and VIP’s, while aggregating and tracking data
  • Collaborate with Esports Tech to ensure technical needs in hotels for Pro Player practice rooms.
  • Partner with companny travel agency to ensure staff and Pro Player flights are reserved correctly
  • Ticketing plan and management with teams. Have clarity around the hosting country/cities rules and regulations for ticket creation and distribution, ticketing counts, etc
  • Works on all FOH (Front of House) facing parts of the assigned events. Merchandise, audience load-in, audience load-out, some activations (indoor and out), concessions, facilities, etc
  • Database Management: Organize and distribute data as it relates to all event logistics, future facing understanding of data gathering and getting ahead of pertinent data as it relates to hotels, immigration, logistics
  • Post event budget actualization with the logistics team in assisting the aggregation and collection of data, and reviewing its accuracy is it relates to hotel, airfare, food and beverage and relevant travel costs

Musts:

  • 2+ years work experience in event logistics
  • Live event experience coordinating and working with lots of data and collaboration between many departments
  • Communication skills between multiple team members around the world is a key component of this job. Must be clear and concise
  • Attention to detail, data aggregation and distribution, great organization
  • Experience creating tools, developing timelines, and following budget
  • Travel Required
  • Will work consecutive days on events then have longer breaks also at home

Employer Details:

  • Onward Search is an equal opportunity employer, dedicated to a policy of non-discrimination in an employment with regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, veteran status or any other classification protected by federal, state and local laws and ordinances. Candidates must be at least 18 years old to be considered for employment. EOE/M/F/D/V/SO.
  • In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.
  • Onward Search offers medical, dental, vision benefits, as well as a 401k program, for all eligible full time temporary assignments.
  • Onward Search is unable to support 1099 / Corp-to-Corp or Independent Contractor arrangements at this time. All freelancers will be paid as W2 employees.
  • Onward Search is a drug-free workplace.
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