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Senior Trade Shows/Events Associate

Irvine, California
Freelance | Job ID #69650 | Posted Last Month

Our client, a pharmaceutical organization, is looking for a Senior Trade Shows/Events Associate to join their team for a long-term contract position.

Senior Trade Shows/Event Associate Responsibilities:

  • Creates a strategic plan for each event that includes key product messages, exhibit design/layout, digital content strategy, innovative ideas in driving customers to the exhibit booth, onsite advertising recommendations, high-value sponsorship opportunities, and pre-meeting marketing strategies targeting customers and internal constituents.
  • Produce detailed event documents, outlining all activities and distribute to internal employees attending the convention.
  • Planning and presenting at Event Kick Off meetings with internal stakeholders.
  • Manages all activities and logistics associated with each convention (managing external vendors, agencies, convention centers and city managers and show service vendors).
  • Develop detailed meeting agendas, rooming lists, banquet event documentation, meeting room and audio-visual equipment requirements.
  • Develop annual convention and society budget to provide the greatest ROI possible.
  • Analyzes operating expenses to ensure sound expenditures and adherence to budget.
  • Analyzes the impact of each convention and customer engagement in the exhibit.
  • Makes recommendations to sales and marketing management to ensure we are getting the greatest ROI.
  • Manages shipping, installation and dismantle services to ensure the exhibit is completed on time.
  • Ensures sponsorship, trade-show, events, materials, and activities are compliant.
  • Collaborates with the society trade-show managers and recommends changes to society regulations regarding exhibits when applicable and ensure the organizations representation is prominent.

Senior Trade Shows/Event Associate Qualifications:

  • 3-5 years trade-show/convention/meeting planning experience
  • B.A. or B.S. degree or equivalent combination of experience and education required.
  • Outstanding organization skills with close attention to detail.
  • Excellent written and verbal communication skills and follow through.
  • Self-starter and independent individual with the ability to work with others to accomplish objectives.
  • Ability to work on multiple tasks simultaneously and work under pressure.
  • Ability to set priorities and manage projects with a high level of efficiency with minimal supervision.
  • Ability to work in a team environment and collaborate.

Does this sound like you? Apply today! 

Employer Details:

  • Onward Search is an equal opportunity employer, dedicated to a policy of non-discrimination in an employment with regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, veteran status or any other classification protected by federal, state and local laws and ordinances. Candidates must be at least 18 years old to be considered for employment. EOE/M/F/D/V/SO.
  • In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.
  • Onward Search offers medical, dental, vision benefits, as well as a 401k program, for all eligible full time temporary assignments.
  • Onward Search is unable to support 1099 / Corp-to-Corp or Independent Contractor arrangements at this time. All freelancers will be paid as W2 employees.
  • Onward Search is a drug-free workplace.


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