Programs Coordinator

A global pharmaceutical organization is looking for a Programs Coordinator to join their team for a contract-role!

Programs Coordinator Responsibilities:

• Procurement / Finance:
  • Manages all team PO’s /SOW’s.
  •  Runs SAP reports to maintain vendor invoice flow and payment (daily, weekly, monthly).
  • Coordination of vendor setup in AP/procurement.
  • Manage HCP contracts of a large member bureau and provide adequate follow up to faculty, internal stakeholders, and vendors.
• Material / Supplies:
  • Orders, stores, ship and tracks all medical supplies for programs including large programs, webcasts, Train-the trainer, etc.
  • Note that there area specific supplies which require temperature-controlled protocols for storing and shipping.
  • Manages product orders for all programs.
  • Ensures product tracking and destructions following Compliance’s SOP post every event.
  • Manages the orders and shipments of uniforms for Faculty and team members.
  • Assists with internal registration for all programs.
  • Works with external vendors on all properties, inventory, and new work orders
• Program Operations:
  • Assemble program infrastructure and support with program documentation.
  • Day-to-day liaison with speaker bureau vendor operations team to ensure alignment with the organizations sales personnel, ensuring compliance guidelines.
  • Manage the calendar for cross functional programs & events and individual projects for internal team and external vendors.
  • Manage team Marketing Calendar.
  • Partner with Project Lead to update relevant project plans.
  • Assist in providing event programs status reports as needed to the appropriate leadership team and cross-functional stakeholders.
  • Ensure servers are up to date with the latest and approved documentation.
  • Problem solves issues as they arise; identify opportunities and provide solutions.
  • Assist and own ad-hoc projects relevant to the success and enhancement of team operations.

Programs Coordinator Qualifications:

• Associate degree or equivalent education and experience. Bachelor's degree a plus. 
• 1-3 years of experience in consulting, marketing, project management or operations
• Experience managing complex projects/events.
• Detail-oriented
• Ability to adapt to new technologies and processes.
• Strong problem-solving skills with a desire to lead projects
• Immediate ability to effectively communicate with a variety of stakeholders.
• Ability to manage multiple priorities and work independently.
• Ability to work and multi-task in a fast-paced environment
• Assisting others to be successful as a team