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Programs Coordinator

Irvine, CA
Freelance | Job ID #72414 | $32 - $37.50 hourly | Posted a month ago

A global pharmaceutical organization is looking for a Programs Coordinator to join their team for a contract-role!

Programs Coordinator Responsibilities:

  • Procurement / Finance:
    • Manages all team PO’s /SOW’s.
    •  Runs SAP reports to maintain vendor invoice flow and payment (daily, weekly, monthly).
    • Coordination of vendor setup in AP/procurement.
    • Manage HCP contracts of a large member bureau and provide adequate follow up to faculty, internal stakeholders, and vendors.
  • Material / Supplies:
    • Orders, stores, ship and tracks all medical supplies for programs including large programs, webcasts, Train-the trainer, etc.
    • Note that there area specific supplies which require temperature-controlled protocols for storing and shipping.
    • Manages product orders for all programs.
    • Ensures product tracking and destructions following Compliance’s SOP post every event.
    • Manages the orders and shipments of uniforms for Faculty and team members.
    • Assists with internal registration for all programs.
    • Works with external vendors on all properties, inventory, and new work orders
  • Program Operations:
    • Assemble program infrastructure and support with program documentation.
    • Day-to-day liaison with speaker bureau vendor operations team to ensure alignment with the organizations sales personnel, ensuring compliance guidelines.
    • Manage the calendar for cross functional programs & events and individual projects for internal team and external vendors.
    • Manage team Marketing Calendar.
    • Partner with Project Lead to update relevant project plans.
    • Assist in providing event programs status reports as needed to the appropriate leadership team and cross-functional stakeholders.
    • Ensure servers are up to date with the latest and approved documentation.
    • Problem solves issues as they arise; identify opportunities and provide solutions.
    • Assist and own ad-hoc projects relevant to the success and enhancement of team operations.

Programs Coordinator Qualifications:

  • Associate degree or equivalent education and experience. Bachelor's degree a plus. 
  • 1-3 years of experience in consulting, marketing, project management or operations
  • Experience managing complex projects/events.
  • Detail-oriented
  • Ability to adapt to new technologies and processes.
  • Strong problem-solving skills with a desire to lead projects
  • Immediate ability to effectively communicate with a variety of stakeholders.
  • Ability to manage multiple priorities and work independently.
  • Ability to work and multi-task in a fast-paced environment
  • Assisting others to be successful as a team

Employer Details:

  • Onward Search is an equal opportunity employer, dedicated to a policy of non-discrimination in an employment with regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, veteran status or any other classification protected by federal, state and local laws and ordinances. Candidates must be at least 18 years old to be considered for employment. EOE/M/F/D/V/SO.
  • In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.
  • Onward Search offers medical, dental, vision benefits, as well as a 401k program, for all eligible full time temporary assignments.
  • Onward Search is unable to support 1099 / Corp-to-Corp or Independent Contractor arrangements at this time. All freelancers will be paid as W2 employees.
  • Onward Search is a drug-free workplace.

Pay: $32 - $37.50 hourly


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