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Project Manager (Conventions)

Mettewa, IL
Freelance | Job ID #70606 | $42.65 - $48.75 hourly | Posted a month ago

A pharmaceutical organization is looking for a Project Manager (Conventions) to join their internal advertising agency team for a long-term contract.

Project Manager (Conventions) Responsibilities:

  • Track and manage all upcoming ConCon set-ups
  • Assists with the pre-show process of setting up the ConCon app for booth scanning including, salesforce set-up, Rep training/prep, and a quality check of the QA environment
  • Partner with internal colleagues to ensure the reporting dashboard contains the required data for the business
  • Ensure the Dashboard data is populated and sent to the Convention Manager after each convention
  • Perform any ad hoc manual data sorting/matching that cannot be handled via the ConCon app
  • Shadow current Conventions Managers to documents processes and provide support for tactical items:
    • Create documentation of key processes
    • Support specific tactical processes as needed (including but not limited to SEM/MRF (sponsorships) routing, ACR, and Virtual Booth set-ups, Registration, and hotel room blocks.
  • Communicate with Convention Managers, vendors and finance, requesting SOW’s, maintaining the Budget Tracker and master calendar. This position works closely with finance and vendors to manage and resolve all financial related tasks
  • Coordinate with Marketing Analytics financial team to open new POs and maintain the conventions budget tracker by updating proper details for all open POs
  • Partner up with finance and purchasing to close out any open invoices and/or resolve any disputes in a timely manner to avoid penalties
    Manage and update the conventions master calendar with consequential changes
  • Responsible for maintaining appropriate information, such as dates and locations for all the upcoming US conventions, and independently research to fill in the gaps
  • Update and consolidate the master calendar to drive efficiencies and improve overall appearance, so the information can be consumed easily
Project Manager (Conventions) Qualifications:
  • Bachelor’s degree required.
  • 4+ years of project management experience.
  • Experience with project management for events, conventions, conferences, etc..
  • Excellent communication skills
  • Must be detail oriented and organized with excellent follow through.
  • Strong analytical skills
  • Proficient in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook, and Teams
  • Strong Excel skills and formula creation knowledge
  • Ability to work in a fast-paced environment with changing priorities
  • Ability to deal with time constraints and effectively manage deadlines
  • Ability to interact effectively with cross functional teams including internal team members and external agencies/vendors
  • Ability to take initiative and work independently under minimal supervision
  • Pharmaceutical industry experience preferable
  • Purchase Order Processing Experience preferable
  • Veeva CRM experience preferable, but can be trained.

Employer Details:

  • Onward Search is an equal opportunity employer, dedicated to a policy of non-discrimination in an employment with regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, veteran status or any other classification protected by federal, state and local laws and ordinances. Candidates must be at least 18 years old to be considered for employment. EOE/M/F/D/V/SO.
  • In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.
  • Onward Search offers medical, dental, vision benefits, as well as a 401k program, for all eligible full time temporary assignments.
  • Onward Search is unable to support 1099 / Corp-to-Corp or Independent Contractor arrangements at this time. All freelancers will be paid as W2 employees.
  • Onward Search is a drug-free workplace.

Pay: $42.65 - $48.75 hourly



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