Proposal Coordinator

Chicago, Illinois | Permanent | Job ID #54084 |
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Our client, an international law firm with offices in the Loop, is seeking a Proposal Coordinator to join their team.  In this role, you will work with a team to handle large multi –practice area RFPs.  

Duties and Responsibilities
  • Produce RFP responses under the direction of Sr. Proposal Writing Manager or other marketing staff
  • Coordinate and produce pre-qualification submittals/Requests for Information (RFIs)
  • Review proposal requirements and develop Work Plan drafts
  • Craft key messages and team differentiation statements to target audience(s)
  • Schedule coordination calls/meetings
  • Request research packages
  • Interact with various firmwide departments to obtain up-to-date information
  • Review and edit presentation materials for internal trainings
  • Work with creative staff to request graphic materials to support proposals and presentations
  • Manage production of drafts and oversee version control
  • Coordinate with in-house printing or courier services
  • Schedule proposal/presentation review session(s)
  • Coordinate final files and logistics
  • Maintain organization of team’s files within firm’s document management system
  • Create and update records in firm’s record management system
  • Provide record copies to select lawyers
  • Update content management system as new assets are developed
  • Archive past proposals and presentations to the appropriate locations
  • Maintain/update content in the RFP procedure manual
  • Track and report metrics on proposal activity
  • File and organize marketing tools and materials


Experience Required:

  • 2+ years exposure to complex RFPs and proposals
  • Excellent grammar/proofreading skills along with excellent writing and reading comprehension skills
  • Flexibility to work OT as needed including evenings and weekends (must have ability to adjust to last minute requests or changes to meet lawyer requests)
  • Proficency with PowerPoint and Excel experience.
  • Open to industry but law firm or professional services experience is preferred.

Employer Details:

  • Onward Search is an equal opportunity employer, dedicated to a policy of non-discrimination in an employment with regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, veteran status or any other classification protected by federal, state and local laws and ordinances. Candidates must be at least 18 years old to be considered for employment. EOE/M/F/D/V/SO.
  • In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.
  • The client is unable to support 1099 / Corp-to-Corp or Independent Contractor arrangements at this time. All freelancers will be paid as W2 employees.
  • Onward Search is a drug-free workplace.


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About Onward Search

Onward Search helps connect creative, marketing, and technology talent with top jobs at the nation's most recognized companies and digital agencies. We offer a full range of recruitment and staffing solutions to include freelance / contract, temp-to-perm, and permanent placement.