The Publishing Operations Associate plays a crucial role in providing administrative and operational support to the Publishing team within the video game company's Marketing Operations department. Here are some additional details to expand on the job description:
1. **Calendars and Scheduling**: The Associate will be responsible for managing and organizing the calendars of team members, ensuring that appointments, meetings, and deadlines are efficiently scheduled. This includes coordinating with external partners and stakeholders.
2. **Rituals and Events Management**: The Associate will oversee the planning and execution of team health rituals and events. This could include team-building activities, celebrations, and other events aimed at fostering a positive work environment.
3. **Documentation and Filing Systems**: The role involves maintaining reliable and accessible filing systems for meeting minutes and team documents. This ensures that important information and resources are readily available to team members when needed.
4. **Emergent Administrative Support**: The Associate will be the go-to person for addressing any unforeseen administrative concerns that may arise. This could involve troubleshooting technical issues, coordinating last-minute changes to schedules, or handling urgent requests from team members.
5. **Communication Support**: The Associate will actively look for opportunities to enhance organizational and communication processes within the team. This may include suggesting and implementing improvements to existing workflows or tools.
6. **Meeting Coordination and Notes**: In addition to scheduling meetings, the Associate will be responsible for taking accurate meeting notes and distributing them to relevant parties. This ensures that discussions, decisions, and action items are documented and communicated effectively.
7. **Assistance to Team Members**: The Associate will be available to assist other members of the team with various tasks related to documentation, organization, and coordination. This could involve helping to prepare presentations, formatting documents, or providing support for routine tasks.
- **1+ Years of Administrative Experience**: The candidate should have at least one year of experience in an administrative role, preferably in a similar industry or environment.
- **Excellent Organizational and Time Management Skills**: The Associate must be highly organized and able to manage multiple tasks and priorities effectively.
- **Excellent Written and Verbal Communication Skills**: Strong communication skills are essential for accurately conveying information and ensuring effective collaboration within the team.
- **Proficiency with G Suite Applications**: The candidate should be proficient in using Gmail, Google Calendar, Docs, and Drive for managing communications, scheduling, and documentation.
- **Experience in a Creative Environment**: Previous experience working in a creative industry or environment is a plus, as it provides insight into the unique challenges and dynamics of the video game industry.
- **Experience with Google Slides**: Familiarity with formatting documents for presentations via Google Slides is an additional advantage, as it can streamline the creation of visually appealing materials for internal and external audiences.
Overall, the Publishing Operations Associate plays a pivotal role in ensuring the smooth operation of the Publishing team and contributes to the overall success of the Marketing Operations department within the video game company.
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