Sales + Marketing Coordinator

New York, NY | Freelance | Job ID #60213 |
Posted Last Week

Our client, a boutique marketing and advertising agency, is looking for an Sales & Marketing Coordinator to support their CEO in driving the new business and marketing for the company. The agency is on a flex on and off-site working schedule so candidates must be open to going on site.

What you'll be doing:

  • Own the CEO's calendar, coordinating meetings, conference calls and all projects working directly with agency leads, clients, and external partners
  • Participate in and lead the planning and execution of the CEO's meetings and business trips
  • Identify scheduling conflicts and remove roadblocks by having a commanding presence with all vying for the CEOs time, including themselves
  • Support the CEO on the development of external facing communications such as client presentations, emails, etc. ensuring correct messaging, grammar and punctuation
  • Work with the agency leads to ensure key deliverables are being met including preparing reports, docs, presentations and more for the CEO's speaking engagements, new business meetings or other
  • Act as the study guide partner, preparing the CEO with all materials, briefs, etc. to ensure they are ready for all meetings and events
  • Lead internal and external agency initiatives to help drive the company's culture and success
  • Ensure the CEO's office is taken care of to ensure no disruption to business such as IT issues, office supplies, etc.
  • Act as the first line of defense to the CEO's time, screening calls, visitors and those vying for their attention to help the CEO stay on task
  • Ensure the CEO is staying on top of all follow up correspondence as necessary
  • Stay up to date with the CEO's social media presence ensuring that responses are being taken care of as necessary
  • Work with the CEO to understand their preferences for travel, etc. and keep files updated to ensure needs are met
  • Lead the administrative relationship with the company office building and liaise with external building vendors
  • Support the CEO with tech needs like Zoom, MS Teams, Slack, Mailchimp, etc.
  • Personal assistance to the CEO is needed every so often
  • Other tasks may apply

About you:

  • 3-5 years of experience in a Marketing or Advertising Agency setting
  • Desire to learn from a successful entrepreneur in the Marketing and Advertising space
  • A do what it takes mentality that will stop at nothing (within reason) to achieve your personal and professional goals
  • Strong ability to communicate in a professional setting with excellent oral and written communication (editing, spelling, etc.) in a confident and concise manner
  • Experience with and skills in full Microsoft Office Suite (Word, Excel, PowerPoint) as well as Google Docs, Sheets, Keynote, etc.
  • Interest in continuing education around new technologies and features that could be of use to the CEO
  • Ability to ramp up quickly to the agency process, understanding organizational structure, objectives, principles and environment
  • Lead and execute agency social events and functions

Other considerations:

  • This is not a 9-5 job. Your time will be required outside of normal business hours
  • Travel may be necessary from time to time

Employer Details:

  • Onward Search is an equal opportunity employer, dedicated to a policy of non-discrimination in an employment with regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, veteran status or any other classification protected by federal, state and local laws and ordinances. Candidates must be at least 18 years old to be considered for employment. EOE/M/F/D/V/SO.
  • In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.
  • Onward Search offers medical, dental, vision benefits, as well as a 401k program, for all eligible full time temporary assignments.
  • Onward Search is unable to support 1099 / Corp-to-Corp or Independent Contractor arrangements at this time. All freelancers will be paid as W2 employees.
  • Onward Search is a drug-free workplace.


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About Onward Search

Onward Search helps connect creative, marketing, and technology talent with top jobs at the nation's most recognized companies and digital agencies. We offer a full range of recruitment and staffing solutions to include freelance / contract, temp-to-perm, and permanent placement.