Seasonal Community Event Support Role

Wilmington, North Carolina | Freelance | Job ID #44479 |
Posted Earlier this month
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Onward Search is seeking a Seasonal Community Event Support Role contractor! This is a 4 month contract with a national non-profit organization. This position is located in Wilmington, NC.

The seasonal community event support role will provide event related support services to the event staff.

Primary Skills Needed:

  • Strong written and verbal communication and interpersonal skills
  • Strong computer skills; word processing, data entry and spreadsheet
  • Ability to respond to changing circumstances and priorities in a focused and timely manner.
  • Ability to apply guidelines and procedures
  • Able to work successfully in a diverse team environment

Event Materials/Document Preparation:

Assist as needed with event (all events) related materials including but not limited to:

  • Invitations
  • RSVPs
  • Brochures
  • Posters
  • Letters
  • Programs
  • Certificates
  • Name tags
  • Signage
  • Order & Coordinate Event Materials/Products:
  • Assist with record of orders
  • Assist with appropriate accounting
  • Event Correspondence:
  • Send invitations to team captains and/or committees for kickoffs, registration nights and other events
  • Assist with RSVP process for events and event related meetings
  • Maintain contact list for events
  • Prepare mailings (lists, labels, stuffing and sealing), bulk mail, mail merge, etc.
  • Event Reporting:
  • Pull Convio reports for Bank Night and day of event
  • Assist with other reporting needs as appropriate

General Event Support:


  • Assist with event participant registration as needed
  • Assist with event related inquires
  • Team Captain packets as needed
  • Sponsor packet

Event Data Entry:

  • Assist with data entry as needed. Including but not limited to the following:
  • Records of committees, sponsors, survivors, etc.
  • Post event data
  • Greater Giving data input for distinguished events – RSVP’s, auction items, packages, importing online registrations, uploading pictures, creating sales and payments, updating records
  • On-Site Day of Event Support (as approved):
  • Attend events to support staff and volunteers
  • Help volunteers through registration and check out
  • Onsite donation processing support
  • Event Income Processing (assist office support in the local office):
  • Proper preparation of batch headers
  • Processing of donations
  • Create bank night kits: batch forms, accounting packets, log, bank bags, income processing box
  • Assist with Bank Night envelops and match to received income


  • The client is unable to support 1099 / Corp-to-Corp or Independent Contractor arrangements at this time. All freelancers will be paid as W2 employees.
  • In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.
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About Onward Search

Onward Search helps connect digital, creative and marketing talent with choice jobs at the nation's most recognized companies and digital agencies. We offer a full range of recruitment and staffing solutions to include contract, temp-to-perm, and permanent / executive search placement.

Onward Search is an equal opportunity employer, dedicated to a policy of non-discrimination in an employment with regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, veteran status or any other classification protected by federal, state and local laws and ordinances, nationally and internationally. Candidates must be at least 18 years old to be considered for employment. AA/EOE/M/F/D/V